Printable Board of Trustee Policy & Procedure Manual (562 KB - Adobe Reader Required)

TABLE OF CONTENTS
Updated July 12, 2007

Section A - Board of Trustees

•     -      Terms Defined
• 100.01   Rules and Regulations
• 101.01   Board Philosophy and Objectives
• 101.02   Affirmative Action
• 102.01   Duties and Responsibilities of the Board of Trustees
• 102.02   Duties and Responsibilities of the Chair and Vice Chair of the Board
•     -       Sample Agenda (12 KB - Adobe Reader Required)
• 102.03   Duties and Responsibilities of the Secretary of the Board
• 102.04   Duties and Responsibilities of the Clerk of the Board
• 102.05   Student Trustee
• 102.06   Duties and Responsibilities of the Treasurer of the Board
• 103.01   Committees of the Board
• 103.03   Instructions in Writing
• 103.04   Public Inspection of Records
•     -       Request for Production of Documents Form (36 KB - Adobe Reader Required)
• 104.01   Authority of Individual Board Members
• 105.01   Institutional Membership in Organizations
• 106.01   Citizen Participation at Open Board Meetings
• 107.01   Representation of Employee Groups at Board Meetings
• 107.02   Representation on the Policy Committee of the Board of Trustees
• 108.02   Adopting, Rescinding and Revising Board Policies, Rules, and Regulations
• 108.03   Effective Date of Policies, Rules and Regulations
• 109.01   Affirmation of Vote Taken by Telephone

Section B - Administration

• 200.01   Administrative Organization
• 200.02   Organizational Planning
• 201.01   Administrative Rules and Regulations
• 202.01   Duties and Responsibilities of the President of the College
• 203.01   Duties and Responsibilities of Administrators
• 204.01   Publications and Publicity
• 205.01   College Calendar
• 206.01   Gifts, Grants, and Donations
• 207.01   Use of College Facilities
• 207.02   Smoking/Non-Smoking Regulations
• 208.01   Naming of Physical Properties of the College
• 209.01   Establishment of Residency
• 210.01   Residency Classification
• 210.02   In-District Residency Tuition
• 211.01   College Access and Closure
• 211.02   Campus Crime and Security
• 211.03   Loitering
• 211.04   Campus Curfew for Activities, and Events
• 211.05   Traffic and Parking Procedures
• 212.01   Information Technology Access, Use, and Security
• 213.01   Use of College Stationery
• 214.01   Privacy Policy

Section C - Fiscal and Business Affairs

• 300.01   The College Fiscal Year
• 300.02   Establishment of Monies
• 300.04   Deferred Tuition Payment Plan
• 301.01   The Annual Budget
• 301.02   Transfer of Funds
• 301.04   Annual Financial Statement
• 302.01   Audit
• 302.02   Fixed Asset and Capitalization
• 303.00   Contracts
• 303.01   Purchasing
• 303.02   Emergency Purchasing
• 303.03   Paying for Goods and Services
• 304.01   Disposition of Equipment
• 305.02   Record Keeping and Business Records
• 306.01   Vendors
• 306.02   Communications on Behalf of Vendors
• 307.01   Overnight Retention of Monies
• 308.01   Definition of Monies and Funds
• 308.02   Financial Obligations to the College
• 309.01   Banks and Financial Institutions
• 310.00   Ethics in Contracting and Purchasing

Section D - College Personnel

• 400.01   Definition of Terms
• 400.02   College Staff Personnel
• 400.04   College Students
• 400.05   College Community Defined
• 400.06   Student Reservists Called for Active Duty
• 400.07   Employee Reservists Called for Active Duty
• 401.01   Officials of the College
• 402.01   Appointment and Tenure of College Faculty
• 402.02   Instructors Assigned to Administrative Positions
• 404.01   Workshops, Seminars and Lectures
• 405.01   Travel of Employees
• 405.02   Travel of College Students
• 405.03   Reimbursement for Travel
• 406.01   Termination of Employment-Administrative Staff and College Faculty
• 407.01   Reimbursement for Individual Memberships in Professional, Fraternal and             Social Organizations
• 408.02   Rights of Employees and Students
• 409.01   Code of Conduct for Students and College Staff
• 409.02   Possession, Use and Sale of Alcoholic Beverages and Illegal Drugs/Drug             Abuse Education Programs
• 409.03   Drug Free Workplace
• 409.04   Mandatory Drug Testing
• 409.05   Violence and Threats of Violence in the Workplace
• 410.00   Confidentiality of Student Records
• 410.01   Sexual Harassment
• 410.03   Employee and Student Assistance Program (ESAP)
• 410.04   Communicable Disease Policy
• 411.01   Leaves and Absences of Administrative Staff and College Faculty
• 411.03   Health or Hardship Leave of Absence for Administrators
• 412.01   Hiring of Personnel
• 413.01   Personnel Records
• 413.02   Criminal Background Investigation
• 413.03   Employee Obligations Upon Separation of Employment
• 414.01   Positions and Job Descriptions
• 414.02   Promotions and Pay Raises
• 455.09   Grievance Procedure for Administrators

Section E - Educational Program

• 500.00   Equal Educational Opportunity
• 500.01   Degree and Certificate Requirements
• 500.02   Mid-Term Attendance and Grades
• 500.03   Recording and Submission of Grades
• 501.01   Advisory Committees
• 502.01   Credit by Examination
• 502.02   Tuition Chargeback
• 503.01   Presence in Classrooms