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ADMINISTRATION SECTION B - TABLE OF CONTENTS RETURN TO MAIN TABLE OF CONTENTS
200.01 Administrative Organization It is the policy of the Board to encourage the development of an administrative structure that will provide for the free flow of information between and among the President and College employees, and clear lines of responsibility and authority. The administrative organization of the College must remain stable to the extent that it provides a clear understanding among the staff of responsibility and job assignments, and at the same time remain flexible enough to allow for appropriate changes when circumstances make them necessary. The President will recommend for approval of the Board the organizational structure of the College and, as circumstances require, any changes that will improve the overall operations of the College. All employees of the College shall be responsible to the Board through the President. Revised:
April 8, 1999 200.02 Organizational Planning Organizational planning is essentially a process of preparing for the commitment of resources in the most economical fashion, and by preparing, allows this commitment to be made faster and less disruptive, ensuring progress towards educational and fiscal goals. The Board recognizes the value of basing major institutional decisions on a process of short and long range planning. Therefore, the Board hereby declares that it will review and act on proposals concerning budgeting, staffing, programming, and campus development in terms of their consistency with the implementation of adopted institutional plans. The planning process shall be considered permanent and continuing. Periodic status reports shall be submitted to the Board relative to the analysis of the College community and recommendations of goals with priority for implementation for the College. It is expected that the planning process will include the examination of possibilities for joint affiliations with other appropriate agencies in the area served by the College, and specifically two- and four-year colleges located within reasonable commuting distance. The College shall rely on the Illinois Community College Board for information needed in the planning process that is of statewide scope or which concerns the plans of other colleges in the community college system. The outcome of the planning process shall be the standing basis in evaluating general institutional achievements, efficiency, and overall performance in the fulfillment of the objectives of the College. Adopted:
February 8, 1973 201.01 Administrative Rules and Regulations The Board of South Suburban College recognizes the responsibility of the administrative staff to establish rules and regulations governing the administration of the College. The Board directs that the administration will maintain and publish a set of administrative rules and regulations affecting the general administration of the institution. These rules and regulations may be in addition to and must be consistent with Board policies, rules and regulations, but shall not be in conflict with them. Revised:
April 8, 1999 202.01 Duties and Responsibilities of the President of the College The President of the College is directly responsible and accountable to the Board. He shall be supported in his role of institutional leader by delegated authority from the Board. The President shall have the following duties and responsibilities:
Revised:
April 8, 1999 203.01
Duties and Responsibilities of Administrators Revised:
April 8, 1999 204.01
Publications and Publicity Revised:
April 8, 1999 A sufficient number of preparatory, instructional, and testing days shall be scheduled each term to ensure that adequate time is provided for teaching and learning and to comply with minimum State requirements and standards. Reviewed:
April 8, 1999 206.01 Gifts, Grants and Donations All gifts, grants and donations to South Suburban College, whether real or monetary, shall be received, and the donor recognized (unless choosing to remain anonymous) by the Board through the President of the College upon his recommendations. The value of approved gifts shall be established by the Vice President of Administration. Prior to the acceptance of any gift, grant or donation, the College, by its President and Vice President of Administration, shall determine whether the acceptance of the gift, grant or donation is in the best interest of the College. Factors to be considered are space allotment, usefulness to the College, facility modification needs, and additional operating costs required. Procedures for review and approval of the gift, grant or donation shall be established by the President. Any gift, grant or donation the President determines should not be accepted by the College shall be reviewed with the Chair before a final determination is made. Upon receipt of a gift, grant or donation, the President shall ensure that the appropriate departments are notified to effectuate proper record keeping and inventory control. Revised:
April 8, 1999 207.01 Use of College Facilities The Board shall designate an administrator of the College who may grant permission for use of College premises to recognized public and/or private citizens’ organizations and the community at large, under the following conditions:
Revised:
April 8, 1999 207.02 Smoking/Non-Smoking Regulations South Suburban College is committed to providing the students, faculty, and employees of the College with a healthy environment. This smoking/non-smoking regulation is intended to provide a healthy environment and to limit exposure to second-hand smoke.
Adopted June
2, 1988 208.01 Naming of Physical Properties of the College The following criteria will be applied when naming any area of the physical properties of the College.
Adopted:
June 23, 1977 209.01 Establishment of Residency Residency classification is established on the basis of the student’s actual physical habitation at the time of registration associated with an intent to remain at that location. The classification of residency established at the time of payment remains in effect for the entire term. The residency of any student under 18 years of age is that of his parents or legal guardian, or as otherwise established by law. A student’s residency classification is determined each term by the Office of Admissions and Records on the basis of information supplied by the student in such a manner as may be required by the College. If a student disagrees with his residency classification, an appeal may be made to the Office of Admissions, Registration and Records of the College. Adopted:
April 13, 1972 210.01 Residency Classification Persons enrolling at South Suburban College are classified for the purpose of tuition and fee charges as in-district students, out-of-district students, out-of-state students, and foreign students:
Adopted:
April 13, 1972 210.02 In-District Residency Tuition All students (full and part-time) employed by firms or businesses physically located within the College District, even when those employers or owners are not residents of the district, shall be charged in-district resident tuition while attending. Written proof of employment must be produced at the time of registration. Adopted:
November 12, 1985 211.01 College Access and Closure Only authorized individuals doing business with the College shall have access to the College. The days and hours of operation for all facilities will be scheduled by the President or his designee. The President, in conjunction with the College Police Department, shall determine those areas of the College that are restricted areas and the terms and conditions for access during closed hours will be scheduled by the President or his designee. The College Police Department shall be responsible for the removal of all unauthorized individuals. The Vice President of Administration shall determine what positions necessitate having keys to any facility of the College. Only persons holding said positions shall be permitted to possess keys to the College. Keys shall be returned by the employee when employment with the College ceases. Adopted:
April 8, 2007 211.02 Campus Crime and Security The Board acknowledges the enactment of the Crime Awareness and Campus Security Act of 1990 and is committed to compliance with said Act. Accordingly, the Administration shall prepare, publish, and distribute regulations and procedures that comply with the letter and spirit of the Act. Regulations and procedures shall be issued covering the following areas:
A log of all reported crimes shall be maintained. The log shall include time, date, nature of the offense, location and disposition. The log may be inspected upon request. However, information may be withheld if it will jeopardize an investigation or the confidentiality of a victim. The Administration shall prepare, publish, and distribute statistical reports that identify the occurrence of campus crimes and the number of campus arrests for crimes specified in the Crime Awareness and Campus Security Act of 1990, as amended. Said crimes include: murder, sexual assault, robbery, aggravated assault, burglary, motor vehicle theft, arson, manslaughter and hate crimes. These regulations, procedures, and statistical reports shall be included in publications or mailings that are available to students and employees, as well as prospective students and the College community. Adopted:
April 8, 1999 Any individual entering property owned, rented, or leased by South Suburban College must be involved in immediate lawful College business. If no such legitimate purpose exists, the individual shall be reported to the Campus Police Department. If it is determined by the responding officer that the individual is loitering, the individual will be escorted from College property (as defined above) by the Campus Police Officer. An incident report shall be completed for each instance an unauthorized individual is escorted from College property for loitering. Adopted:
January 10, 1994 211.04 Campus Curfew for Activities and Events In an effort to maintain campus security and safety, no activity or event taking place on the College campus shall conclude later than 1:00 a.m. on any day of the week without prior approval. The Campus Police Department is at all times charged with the responsibility of enforcement of this policy. Employees of the College are directed to report violators to the Campus Police Office. Adopted:
April 8, 1999 211.05 Traffic and Parking Procedures In accordance with Illinois Compiled Statutes, Chapter 110, Section 805/3-42.2, the Board hereby confers authority on members of the Campus Police Department to establish the procedures to regulate and enforce traffic and parking on College grounds, including the establishment of fines and penalties for the violation of said regulations. Adopted:
March 27, 1996 212.01 Information Technology Access, Use, and Security I. PURPOSE: This policy serves as a governing philosophy for regulating all applicable activities by students, employees, and other authorized users of College facilities and information technology resources. It establishes general principles regarding appropriate use of equipment, software, networks, and facilities. By adopting this policy, the Board of Trustees recognizes that all members of the College community are bound by local, state, and federal laws relating to copyrights, security and other statutes regarding media. The Board also recognizes the responsibility of faculty, administration, and staff to take leadership roles in carrying out the policy and assuring that the College community honors the policy. The College is ultimately responsible for the data and maintenance of information disseminated through College approved world-wide web home pages. In order to protect the institution, its departments, employees, and students, the College reserves the right to inspect and remove any web pages or files from the network. Departments and college offices interested in having a link to their home page from the College’s web site will contact the appropriate dean for approval of linkage and content. II. POLICY: In support of its mission to offer quality in education and excellence in service, the College provides access to its facilities and information technology resources for students, employees, and other authorized users within institutional priorities and financial capabilities.
III. IMPLEMENTATION The President or his designee is responsible for supervising the adoption of guidelines and procedures to implement the policy. System administrators may adopt additional guidelines and procedures for use of their own systems. Any additional guidelines and procedures adopted by system administrators must be consistent with this policy and must be approved by the President or his designee before adoption. Adopted:
January 9, 1997 213.01 Use of College Stationery College stationery shall be used for College business only. College stationery shall not be used for the expression of views related to the College or its operations. Adopted:
April 8, 1999 South Suburban College recognizes and supports the need for reasonable protections regarding the privacy of “personal health information” collected and maintained by South Suburban College about its employees and students. For this reason, South Suburban College adopts this Privacy Policy regarding the protection of personal health information. This Policy is in addition to all applicable laws and regulations protecting the privacy of personal information or data. This Privacy Policy in no way alters or impacts education records as defined and protected by the Family Educational Rights and Privacy Act (“FERPA”). This policy applies to all personal health information collected and maintained by South Suburban College not otherwise subject to FERPA. Administrators are responsible for ensuring that this Policy is followed for employee information. Faculty and administrators must work together to ensure that this Policy is followed for student information not subject to FERPA. All individuals must help to achieve these goals in two ways. First, all individuals should protect the privacy of all personal data, both their own, and that of other employees and/or students. Second, individuals must take the responsibility to ensure that all personal data is accurate and up to date. This Policy applies to personal health information about individuals employed by South Suburban College and information other than education records for those individuals enrolled at South Suburban College. Such information may include information received or processed by South Suburban College in the course of normal business, as part of an academic program, or as part of an extracurricular or support program. Personal health information is any information relating to the health of an identified or identifiable person recorded in any form, including student records and reports not deemed education records under FERPA. South Suburban College maintains personal health information in a reasonable manner for relevant and appropriate purposes related to the College’s activities as an institution of education. South Suburban College takes reasonable precautions to protect personal health information from loss, misuse and unauthorized access, disclosure, alteration or destruction, including, but not limited to, the enforcement of this Policy and restricted access to personal health information. Information relating to an individual’s health or any health condition maintained for other than employment purposes will be accessible only to the individual who is the subject of the information; information is not available to others
within the College community without express written consent, except where
required or permitted by law or contract. South Suburban College will
not disclose any Personal health information will be maintained by South Suburban College only as long as is needed to satisfy the reasons it was collected or as is required by law. Individuals will be provided with access and opportunity to examine their own personal health information, and as is permitted by law, may add to or request correction of their personal information. All members of the South Suburban College community must adhere to this Policy. Any concerns about the gathering, processing, and maintaining of personal health information should be forwarded to the Privacy Officer appointed by the Board of Trustees of South Suburban College. Adopted:
January 8, 2004 |
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